Every company is required to file the annual accounts and annual return as per The Companies Act, 2013 within 30 days and 60 days respectively from the conclusion of the Annual General Meeting. The ROC filing of annual accounts is governed under Section 129(3), 137, of The Company Act, 2013 read with Rule 12 of the Company (Accounts) Rules, 2014 and annual return is governed under Section 92 of the Companies Act,2013 read with Rule 11 of the Companies (Management and Administration ) Rules, 2014.
The procedure of ROC filing the annual return and annual accounts can be easily understood by the following process:
- Hold a Board Meeting to
- Authorize the auditor for the preparation of financial statements as per Schedule III of the Companies Act, 2013.
- Authorize the Director or Company Secretary for preparation of Board Report and Annual Return as per the Companies Act, 2013.
- Hold another Board Meeting for approving the draft financial statements, Board Report and Annual Return by the directors of the company.
- Conduct the Annual General meeting of the Company and pass the necessary resolutions. Please note that the financial statements are considered final only when the same is approved by the shareholders at the General Meeting.
E-Forms to be Filed for ROC Filing Return
- FORM ADT-1 For Appointment of Auditor filing within 15 days of conclusion of AGM.
- FORM AOC-4 and Form AOC-4 CFS (in case of Consolidated financial Statements) for filing of Annual Accounts, 30 days from the conclusion of the AGM(In case of OPC within 180 days from the close of financial year)
- FORM MGT-7 For filing of Annual Return, Filing within 60 days from the conclusion of AGM.
- Form CRA-4 For filing of Cost Audit Report, 30 days from the receipts of Cost Audit Report.
- Form MGT-14 – Filing of resolutions with MCA regarding Board Report and Annual Accounts, 30 days from the date of Board Meeting.